Survey and Category Classification

Why classification is important and how to do it
Classification of incoming information ( organization by survey and category) gives meaning to unstructured data coming from the public, making it easier to transform the data into actionable information.
It’s important to have a common understanding of what kind data each of these surveys represent, what the categories mean and how to use them.
1.When creating a post, determine the appropriate survey for the incident you are posting, and select the survey.
2.If you cannot find an appropriate survey to classify your incident under, select the “Other” survey. These will be audited later.
3.If you repeatedly process messages that don’t fit in any of the surveys, please get in touch with any of the co-leads you know in the slack channel, and we’ll have appropriate people decide how to proceed.
This list of surveys and categories was designed to fulfill two different requirements:
1.To provide easy terminology for people submitting posts (as well as to volunteers who are processing the posts) to understand, enabling quick classification of data without specific knowledge and expertise in the field of election monitoring.
2.To provide categorization that reflects the needs and systems of responders in order to provide them with data that can be useful for their operations.
This list of surveys and categories is not set in stone. They reflect evolving situation on the ground and will be edited/modified accordingly whenever it is necessary. If you have any suggestions, please contact Cecilia at [email protected]
Uchaguzi Surveys
Survey
Options w/descriptions
Counting and Results
Failure to announce results by IEBC official
Irregularities with transportation of ballot boxes
​
No Transport to Deliver Ballot Boxes/Ballot Boxes not Transported to Tallying Centre
Ballot Boxes Destroyed After Announcing Final Results
Protest over declared results
​
Violence, demonstration
Counting Irregularities
​
Ballot Papers not Being Counted in a Transparent Manner
Observers or Party Agents not Allowed In The Hall During Vote Counting
Spoilt Ballot Papers not Properly Preserved For Review
Intimidation of Counting Officials & Observers
Error or Omission In Computing or Completing Tally Sheets
Unusually Many Rejected/Spoilt Ballot Papers
Officials Tallying Wrong/Tampered Results
Officials not Reporting Results At Prescribed Time
Party Agent Irregularities
​
Party agents fail to Agree On Disputed Ballot Papers
Agents Failure to Sign Final Results From Ballot
Agents Decline to Sign Tally Sheet & Decline to Give Reason
Provisional Citizen Result
Polling Station Administration
Polling station logistical issues
​
Polling Station Access Blocked
Polling Station not Opened/Closed On Time / not Numbered Properly
Design of Polling Station Compromising Secrecy of Ballot
Polling Station not Adequately Lit
Polling Station Closed Before Voting concluded
​
Due to Violence
Due to darkness
Due to lack of material
Missing/Inadequate Voting Materials
​
Reports of absent or fewer-than-needed ballot boxes, ballots, stations, volunteers, etc.
Ballot Box Irregularities
​
Ballot Boxes not Sealed at Start of Voting Process
Sealed Ballot Box Tampered With
Non-Voting Materials Placed In Ballot Box
Campaign material in polling station
​
Any materials (flyers, banners, buttons, clothing, etc.) pertaining to the promotion of a certain candidate or party.
BVR issues
Positive Events
Civilian Peace Efforts
​
Citizen led initiatives to promote peace
Everything Fine
​
In previous election deployments we have received many reports from people telling us that things are going smoothly.
Police Peace Efforts
​
The police sometimes have community outreach events to promote peace and security during the polls.
Security Issues
Please describe as accurately as possible who was attacked, the physical location of the attack, and where known, the attackers.  For an issue to be classified as a security issue, it must involve threats or acts that would damage property or persons.
Abductions/kidnapping
​
Including hostage taking.
Bombings
​
Including vehicle attacks.
Violent Attacks
​
Attacks without weapons (e.g., brawls), knives, or few small arms (e.g., one or two handguns) -- if you can, please differentiate between violent attacks and armed clashes. Armed clashes are more serious.
Armed Clashes
​
Attacks with multiple firearms, automatic weapons, or heavy weaponry (mortars, shelling, etc.)
Riots
​
Civil or political unrest explicitly characterized as riots, as well as behavior presented as tumultuous or mob-like. Includes looting, prison uprisings, crowds setting things on fire, general fighting with police (typically by protestors), lynch mob assemblies, ransacking, football riots, and stampedes.
Vandalism and Physical Attacks on Property
Sexual and Gender Based Violence
​
Rape and other sexual assaults
Demonstrations
​
Including rallies and marches
Eviction/Population displacement
Dangerous Speech
​
Threat of Violence
Rumors
​
Presence of a credible perceived threat: unverified reports of violence, corruption, intimidation, looting, etc. Something not personally witnessed, but widespread knowledge or notable 'hearsay.' Please specify source and context.
Mobilisation towards violence
​
Where concrete step have been taken and violence appears imminent. (If violence has already started, do *not* use this category.
Ambush
Presence of weapons
Purchase of weapons
Voting Issues
Voter registration irregularities
​
Register of voters missing
Voters Names Missing From registry
Voters Issued Invalid Ballot Papers
Voter Integrity Irregularities
​
Importation of voters
Voter Impersonation
Voter Intimidation
Bribing of Voters
Voters Voting More Than Once
Voter Identification Kit not Working
Voter Assistance irregularities
​
Issues with proper identification
Illiterate Voters not Assisted
Unusually Many Assisted Voters/Voter Assister not Taking Oath of Secrecy
Voting Irregularities
​
Eligible Voters Turned Away/ not allowed to Vote
Ineligible Voters Allowed to Vote
Purchasing of Voters Cards
Staffing Issues
Absence or insufficient number of IEBC Officials/Staff At Polling Station Opening
Absence or insufficient number of law enforcement officials at Polling Station
Observers/Media Blocked From Entering Polling Station
IEBC Officials not Acting In Accordance to Set Rules
Other
This is for posts that do not fit into any other survey.
Note: Please feel free to flag posts that do not fit into a category with your co-leads in case we would like to add one immediately. We will audit 'Other’ posts to monitor where new surveys should added throughout this project.
Uchaguzi Categories
These are related to post status
Category
Sub Category
Description
Permissions
Verification
​
​
Submission
Admin
Verification team
Viewing
Publishing
Team Leads
Analysis and Research
Public
​
Verified
The post has been verified by observers on the ground, or can be corroborated by mainstream media and our trusted sources
​
​
Unverified
The post has not been verified
​
Escalation
​
​
Submission
Admin
Team Leads
Response partners
Viewing
Analysis and Research
​
Needs escalation
The post requires action by response partners
​
​
Escalated
The post has been forwarded to response partners for action
​
​
Action taken
Action has been taken by response partners on the post
​
Geolocation
​
​
Submission
Admins
Media monitoring
Structuring
Geolocation
Team Leads
Publishing
Viewing
Analysis and Research
​
Needs geolocation
The post needs to be geolocated
​
​
Geolocated
The post has been geolocated
​
​
Impossible to geolocate
There is no location information provided, or the content of the message references several (10+) locations over a wide area and cannot be pinpointed to one neighborhood, community, ward, etc
​
Translation
​
​
Submission
Admins
Media monitoring
Structuring
Translation
Team Leads
Publishing
Viewing
Analysis and Research
​
Needs Translation
The post  needs to be translated
​
​
Translated
The post has been translated
​
Urgent
​
This posts requires immediate action
Submission
Admin
Team leads
Viewing
Team leads
Analysis and Research
Response partners
Media Stream Source
​
​
Submission
Admin
Media Monitoring
Publishing
Team Leads
Viewing
Verification
Analysis and Research
Partners
​
Mainstream Media
Posts from mainstream media sources
​
​
Facebook
Posts from facebook
​
​
Twitter
Posts from twitter streams being monitored by MM team
​
​
Video
Posts from video streaming services e.g youtube etc
​

Last modified 1yr ago

Survey	Options w/descriptions
Counting and Results	Failure to announce results by IEBC official Irregularities with transportation of ballot boxes No Transport to Deliver Ballot Boxes/Ballot Boxes not Transported to Tallying Centre Ballot Boxes Destroyed After Announcing Final Results Protest over declared results Violence, demonstration Counting Irregularities Ballot Papers not Being Counted in a Transparent Manner Observers or Party Agents not Allowed In The Hall During Vote Counting Spoilt Ballot Papers not Properly Preserved For Review Intimidation of Counting Officials & Observers Error or Omission In Computing or Completing Tally Sheets Unusually Many Rejected/Spoilt Ballot Papers Officials Tallying Wrong/Tampered Results Officials not Reporting Results At Prescribed Time Party Agent Irregularities Party agents fail to Agree On Disputed Ballot Papers Agents Failure to Sign Final Results From Ballot Agents Decline to Sign Tally Sheet & Decline to Give Reason Provisional Citizen Result
Polling Station Administration	Polling station logistical issues Polling Station Access Blocked Polling Station not Opened/Closed On Time / not Numbered Properly Design of Polling Station Compromising Secrecy of Ballot Polling Station not Adequately Lit Polling Station Closed Before Voting concluded Due to Violence Due to darkness Due to lack of material Missing/Inadequate Voting Materials Reports of absent or fewer-than-needed ballot boxes, ballots, stations, volunteers, etc. Ballot Box Irregularities Ballot Boxes not Sealed at Start of Voting Process Sealed Ballot Box Tampered With Non-Voting Materials Placed In Ballot Box Campaign material in polling station Any materials (flyers, banners, buttons, clothing, etc.) pertaining to the promotion of a certain candidate or party. BVR issues
Positive Events	Civilian Peace Efforts Citizen led initiatives to promote peace Everything Fine In previous election deployments we have received many reports from people telling us that things are going smoothly. Police Peace Efforts The police sometimes have community outreach events to promote peace and security during the polls.
Security Issues	Please describe as accurately as possible who was attacked, the physical location of the attack, and where known, the attackers. For an issue to be classified as a security issue, it must involve threats or acts that would damage property or persons. Abductions/kidnapping Including hostage taking. Bombings Including vehicle attacks. Violent Attacks Attacks without weapons (e.g., brawls), knives, or few small arms (e.g., one or two handguns) -- if you can, please differentiate between violent attacks and armed clashes. Armed clashes are more serious. Armed Clashes Attacks with multiple firearms, automatic weapons, or heavy weaponry (mortars, shelling, etc.) Riots Civil or political unrest explicitly characterized as riots, as well as behavior presented as tumultuous or mob-like. Includes looting, prison uprisings, crowds setting things on fire, general fighting with police (typically by protestors), lynch mob assemblies, ransacking, football riots, and stampedes. Vandalism and Physical Attacks on Property Sexual and Gender Based Violence Rape and other sexual assaults Demonstrations Including rallies and marches Eviction/Population displacement Dangerous Speech Threat of Violence Rumors Presence of a credible perceived threat: unverified reports of violence, corruption, intimidation, looting, etc. Something not personally witnessed, but widespread knowledge or notable 'hearsay.' Please specify source and context. Mobilisation towards violence Where concrete step have been taken and violence appears imminent. (If violence has already started, do not use this category. Ambush Presence of weapons Purchase of weapons
Voting Issues	Voter registration irregularities Register of voters missing Voters Names Missing From registry Voters Issued Invalid Ballot Papers Voter Integrity Irregularities Importation of voters Voter Impersonation Voter Intimidation Bribing of Voters Voters Voting More Than Once Voter Identification Kit not Working Voter Assistance irregularities Issues with proper identification Illiterate Voters not Assisted Unusually Many Assisted Voters/Voter Assister not Taking Oath of Secrecy Voting Irregularities Eligible Voters Turned Away/ not allowed to Vote Ineligible Voters Allowed to Vote Purchasing of Voters Cards
Staffing Issues	Absence or insufficient number of IEBC Officials/Staff At Polling Station Opening Absence or insufficient number of law enforcement officials at Polling Station Observers/Media Blocked From Entering Polling Station IEBC Officials not Acting In Accordance to Set Rules
Other	This is for posts that do not fit into any other survey. Note: Please feel free to flag posts that do not fit into a category with your co-leads in case we would like to add one immediately. We will audit 'Other’ posts to monitor where new surveys should added throughout this project.

Category	Sub Category	Description	Permissions
*Verification*			Submission Admin Verification team Viewing Publishing Team Leads Analysis and Research Public
	Verified	The post has been verified by observers on the ground, or can be corroborated by mainstream media and our trusted sources
	Unverified	The post has not been verified
*Escalation*			Submission Admin Team Leads Response partners Viewing Analysis and Research
	Needs escalation	The post requires action by response partners
	Escalated	The post has been forwarded to response partners for action
	Action taken	Action has been taken by response partners on the post
*Geolocation*			Submission Admins Media monitoring Structuring Geolocation Team Leads Publishing Viewing Analysis and Research
	Needs geolocation	The post needs to be geolocated
	Geolocated	The post has been geolocated
	Impossible to geolocate	There is no location information provided, or the content of the message references several (10+) locations over a wide area and cannot be pinpointed to one neighborhood, community, ward, etc
*Translation*			Submission Admins Media monitoring Structuring Translation Team Leads Publishing Viewing Analysis and Research
	Needs Translation	The post needs to be translated
	Translated	The post has been translated
*Urgent*		This posts requires immediate action	Submission Admin Team leads Viewing Team leads Analysis and Research Response partners
*Media Stream Source*			Submission Admin Media Monitoring Publishing Team Leads Viewing Verification Analysis and Research Partners
	Mainstream Media	Posts from mainstream media sources
	Facebook	Posts from facebook
	Twitter	Posts from twitter streams being monitored by MM team
	Video	Posts from video streaming services e.g youtube etc